[{"data":1,"prerenderedAt":672},["ShallowReactive",2],{"content-page-\u002Fblog\u002Ffree-invoice-template":3,"icon-harvest":658},{"id":4,"title":5,"body":6,"description":633,"extension":634,"meta":635,"navigation":653,"path":654,"seo":655,"stem":656,"__hash__":657},"blogPosts\u002Fblog\u002Ffree-invoice-template.md","Free invoice template (PDF) that adds up the totals for you",{"type":7,"value":8,"toc":612},"minimark",[9,24,27,32,35,227,230,234,237,273,276,282,286,319,323,334,372,375,379,382,402,405,409,412,431,438,442,445,465,476,480,487,545,548,556,559,563,568,571,575,578,582,588,592,595,599,602,606],[10,11,12,13,18,19,23],"p",{},"Short answer: open the ",[14,15,17],"a",{"href":16},"\u002Ftemplates\u002Fcalculated-invoice-a4","auto-calculated invoice template",", type in your details and line items, and ",[20,21,22],"strong",{},"download it as a PDF, free, with no account and no watermark",". It multiplies quantity by rate for each line and works out the subtotal, discount, tax, amount paid and balance due, so the numbers on the page always add up.",[10,25,26],{},"The rest of this guide covers what every invoice needs, the mistakes that delay payment, how numbering and due dates work, and what to do when a spreadsheet stops keeping up.",[28,29,31],"h2",{"id":30},"what-a-proper-invoice-must-contain","What a proper invoice must contain",[10,33,34],{},"An invoice is a request for payment and a record both sides keep. Whatever tool you use, these are the parts that matter:",[36,37,38,54],"table",{},[39,40,41],"thead",{},[42,43,44,48,51],"tr",{},[45,46,47],"th",{},"Part",[45,49,50],{},"What goes in it",[45,52,53],{},"Why it matters",[55,56,57,71,84,97,110,123,136,149,162,175,188,201,214],"tbody",{},[42,58,59,65,68],{},[60,61,62],"td",{},[20,63,64],{},"Seller details",[60,66,67],{},"Your business name, address, contact email, and a tax or company registration number if you have one",[60,69,70],{},"The customer needs to know who to pay, and their records need to show who billed them",[42,72,73,78,81],{},[60,74,75],{},[20,76,77],{},"Customer details",[60,79,80],{},"The customer's name or company, billing address, and a contact or purchase order reference if they gave you one",[60,82,83],{},"Invoices sent to the wrong person or without a PO number often sit unpaid",[42,85,86,91,94],{},[60,87,88],{},[20,89,90],{},"Invoice number",[60,92,93],{},"A unique reference, in sequence",[60,95,96],{},"It's how both sides find, match and talk about this invoice",[42,98,99,104,107],{},[60,100,101],{},[20,102,103],{},"Issue date",[60,105,106],{},"The date you send it",[60,108,109],{},"Payment terms count from here",[42,111,112,117,120],{},[60,113,114],{},[20,115,116],{},"Due date",[60,118,119],{},"The date payment is expected",[60,121,122],{},"\"Net 30\" is easy to misread; a date is not",[42,124,125,130,133],{},[60,126,127],{},[20,128,129],{},"Line items",[60,131,132],{},"Description, quantity, rate (unit price) and line amount",[60,134,135],{},"The customer should be able to check every number",[42,137,138,143,146],{},[60,139,140],{},[20,141,142],{},"Subtotal",[60,144,145],{},"The sum of the line amounts",[60,147,148],{},"The base that discount and tax work from",[42,150,151,156,159],{},[60,152,153],{},[20,154,155],{},"Discount",[60,157,158],{},"A fixed amount or a percentage, clearly labelled",[60,160,161],{},"Shows the agreed price without hiding how you got there",[42,163,164,169,172],{},[60,165,166],{},[20,167,168],{},"Tax",[60,170,171],{},"The rate and the amount, where tax applies",[60,173,174],{},"Many customers can't process an invoice without it shown separately",[42,176,177,182,185],{},[60,178,179],{},[20,180,181],{},"Amount paid",[60,183,184],{},"Deposits or part-payments already received",[60,186,187],{},"Avoids the customer paying twice",[42,189,190,195,198],{},[60,191,192],{},[20,193,194],{},"Balance due",[60,196,197],{},"What's left to pay",[60,199,200],{},"The single number the customer acts on",[42,202,203,208,211],{},[60,204,205],{},[20,206,207],{},"Payment instructions",[60,209,210],{},"Bank details, a payment link, or accepted methods, plus the reference to quote",[60,212,213],{},"The easier it is to pay, the sooner you get paid",[42,215,216,221,224],{},[60,217,218],{},[20,219,220],{},"Currency",[60,222,223],{},"The currency code or symbol on every amount",[60,225,226],{},"Essential for international customers",[10,228,229],{},"Some places require specific wording, registration numbers or tax breakdowns. Requirements vary by country, so check your local rules or ask an accountant; the list above is a practical baseline, not legal advice.",[28,231,233],{"id":232},"how-the-totals-should-work","How the totals should work",[10,235,236],{},"Most invoice errors are arithmetic. The usual order is:",[238,239,240,247,252,257,262,268],"ol",{},[241,242,243,246],"li",{},[20,244,245],{},"Line amount"," = quantity × rate, for each line.",[241,248,249,251],{},[20,250,142],{}," = the sum of all line amounts.",[241,253,254,256],{},[20,255,155],{}," comes off the subtotal (as a fixed amount, or a percentage of it).",[241,258,259,261],{},[20,260,168],{}," is worked out on the discounted subtotal, where tax applies.",[241,263,264,267],{},[20,265,266],{},"Total"," = discounted subtotal + tax.",[241,269,270,272],{},[20,271,194],{}," = total − amount paid.",[10,274,275],{},"Whether tax is calculated before or after a discount, and whether prices include tax, depends on your local rules and your agreement with the customer. Either way, show each step so anyone can follow it from the line items to the balance due.",[10,277,278,279,281],{},"The ",[14,280,17],{"href":16}," does these steps for you. You enter quantities, rates, the discount, the tax rate and any payment received; the amounts, subtotal and balance due are computed, not typed. Change a quantity and everything below it updates.",[28,283,285],{"id":284},"common-invoice-mistakes","Common invoice mistakes",[287,288,289,295,301,307,313],"ul",{},[241,290,291,294],{},[20,292,293],{},"Totals that don't add up."," A line amount typed by hand, a subtotal not updated after a change. Customers notice, and a wrong invoice usually means a corrected one and a later payment.",[241,296,297,300],{},[20,298,299],{},"No due date, or a vague one."," \"Payable on receipt\" and \"Net 30\" both work, but an actual date next to them is clearer.",[241,302,303,306],{},[20,304,305],{},"Duplicate or skipped invoice numbers."," Two invoices with the same number confuse everyone's records. Gaps raise questions at year end.",[241,308,309,312],{},[20,310,311],{},"Missing payment instructions."," If the customer has to email you to ask how to pay, you've added a round trip.",[241,314,315,318],{},[20,316,317],{},"Editing last month's invoice as a template."," That is how old names, dates and line items end up on new invoices. Start from a clean template each time.",[28,320,322],{"id":321},"how-invoice-numbering-works","How invoice numbering works",[10,324,325,326,329,330,333],{},"An invoice number only has to do two things: be ",[20,327,328],{},"unique"," and be ",[20,331,332],{},"sequential",", so every invoice can be found and none can quietly go missing. Common formats:",[287,335,336,354,363],{},[241,337,338,341,342,346,347,346,350,353],{},[20,339,340],{},"Simple sequence:"," ",[343,344,345],"code",{},"0001",", ",[343,348,349],{},"0002",[343,351,352],{},"0003",".",[241,355,356,341,359,362],{},[20,357,358],{},"Year prefix:",[343,360,361],{},"2026-0041",". Easy to sort, and each year's run is obvious at a glance.",[241,364,365,341,368,371],{},[20,366,367],{},"Customer prefix:",[343,369,370],{},"ACME-0007",". Useful when you bill a few clients often.",[10,373,374],{},"Pick one format and keep it. Never reuse a number, even for an invoice you cancelled; issue a credit note or mark the original as void instead, depending on what your local rules expect. Some countries have specific rules on numbering, so check yours.",[28,376,378],{"id":377},"how-due-dates-and-payment-terms-work","How due dates and payment terms work",[10,380,381],{},"The due date is the issue date plus your payment terms. Common terms include:",[287,383,384,390,396],{},[241,385,386,389],{},[20,387,388],{},"Due on receipt:"," payment expected as soon as the invoice arrives.",[241,391,392,395],{},[20,393,394],{},"Net 7 \u002F Net 14 \u002F Net 30:"," payment due that many days after the issue date.",[241,397,398,401],{},[20,399,400],{},"Deposit up front:"," part invoiced before the work starts; the final invoice shows it under amount paid.",[10,403,404],{},"Agree terms before you start and put both the terms and the actual date on the invoice. Some jurisdictions set default payment periods or allow late-payment charges; that varies by country, so check before you add a late fee.",[28,406,408],{"id":407},"two-free-invoice-templates","Two free invoice templates",[10,410,411],{},"Both are A4, both download as a PDF from the browser, and neither needs an account.",[287,413,414,422],{},[241,415,416,421],{},[20,417,418,353],{},[14,419,420],{"href":16},"Invoice — auto-calculated totals, A4"," Line items with quantity and rate; it computes each amount, the subtotal, discount, tax, payments and balance due. Long invoices flow onto extra pages instead of being squeezed or cut off. Fields cover seller, customer, invoice number, dates and currency.",[241,423,424,430],{},[20,425,426,353],{},[14,427,429],{"href":428},"\u002Ftemplates\u002Fprofessional-invoice","Professional invoice — itemised A4"," A clean, traditional itemised layout.",[10,432,433,434,353],{},"More invoice and finance layouts are in the ",[14,435,437],{"href":436},"\u002Ftemplates\u002Fcategory\u002Ffinance","finance templates",[28,439,441],{"id":440},"when-a-spreadsheet-stops-scaling","When a spreadsheet stops scaling",[10,443,444],{},"A spreadsheet invoice is fine for a handful a month. It starts to strain when:",[287,446,447,453,459],{},[241,448,449,452],{},[20,450,451],{},"You send many invoices from the same data."," Forty retainer clients means forty copies of one sheet, each edited by hand.",[241,454,455,458],{},[20,456,457],{},"Formulas break."," Someone pastes over a total, adds a line outside the summed range, or a copied sheet still points at the old one.",[241,460,461,464],{},[20,462,463],{},"Long invoices don't fit."," Twenty line items push the totals off the page, and you're resizing rows to make it print.",[10,466,467,468,471,472,475],{},"The fix is to separate the ",[20,469,470],{},"design"," from the ",[20,473,474],{},"data",". The template holds the layout and the maths. Each invoice is just a row: customer, number, dates, line items. That's what an invoice generator really is.",[28,477,479],{"id":478},"generating-invoices-in-bulk","Generating invoices in bulk",[10,481,482,483,486],{},"In bannx, the parts of a template that change are ",[20,484,485],{},"variables",", and a render fills them in. You can feed those variables several ways:",[287,488,489,495,514,534],{},[241,490,491,494],{},[20,492,493],{},"One at a time, in the browser."," Open the template, fill the fields, download the PDF. This is the free route above.",[241,496,497,500,501,504,505,509,510,513],{},[20,498,499],{},"From a spreadsheet."," On the template's page, the ",[20,502,503],{},"Bulk"," tab takes a CSV whose header row is the variable names (or JSON rows) and returns one PDF per row, up to 500 rows per request. The general walkthrough is in ",[14,506,508],{"href":507},"\u002Fblog\u002Fgenerate-images-from-spreadsheet","generate images from a spreadsheet","; invoices work the same way with ",[343,511,512],{},"pdf"," as the format.",[241,515,516,519,520,524,525,529,530,353],{},[20,517,518],{},"From your own system, automatically."," The render API takes the template ID and the values for one invoice and returns a PDF. Call it from the code that closes an order or a billing period, and you have an automatic invoice generator that never mistypes a total. The ",[14,521,523],{"href":522},"\u002Fproducts\u002Fpdf-gen-api","PDF generation API"," page shows the flow; the request details are in the ",[14,526,528],{"href":527},"\u002Fdocs\u002Frendering","rendering docs"," and the ",[14,531,533],{"href":532},"\u002Fdocs\u002Fapi","API reference",[241,535,536,539,540,544],{},[20,537,538],{},"From a form."," A ",[14,541,543],{"href":542},"\u002Fproducts\u002Fshareable-forms","shareable form"," lets someone fill in the fields and get their own file from your design, without opening the editor.",[10,546,547],{},"On long invoices, auto-pagination applies to API and bulk renders too: line items flow onto as many pages as they need, with headers and footers repeated on each page. The API reports how many pages each PDF came out to.",[10,549,550,551,555],{},"What it costs: you get 25 free renders every month with an account, and a PDF uses 1 credit per page, so a three-page invoice uses 3. Renders stop with a clear error when credits run out, never an overage bill. The same bulk flow powers ",[14,552,554],{"href":553},"\u002Fproducts\u002Fbulk-ads","bulk ads"," for marketing images.",[10,557,558],{},"What bannx doesn't do: it isn't accounting software. It doesn't track who has paid, send reminders, or file your tax. It makes the invoice document; your accounting tool or your own records keep the ledger.",[28,560,562],{"id":561},"faq","FAQ",[564,565,567],"h3",{"id":566},"is-the-invoice-template-really-free","Is the invoice template really free?",[10,569,570],{},"Yes. You can open the template, edit it and download it as a PDF or PNG with no account and no watermark. An account is only needed for things like bulk runs and the API, and signing up is free with 25 renders a month.",[564,572,574],{"id":573},"can-i-add-my-logo-and-change-the-colours","Can I add my logo and change the colours?",[10,576,577],{},"Yes. The template opens in the browser editor, where you can replace the logo, change fonts and colours, and move things around. With an account you can also put your brand on it.",[564,579,581],{"id":580},"what-happens-if-i-have-more-line-items-than-fit-on-one-page","What happens if I have more line items than fit on one page?",[10,583,278,584,587],{},[14,585,586],{"href":16},"auto-calculated template"," flows the extra lines onto a second page, and a third if needed, with the header and footer repeated. The totals stay with the invoice instead of being cut off the bottom of page one.",[564,589,591],{"id":590},"does-the-template-work-for-any-currency","Does the template work for any currency?",[10,593,594],{},"Yes. Currency is one of the template's fields, so you can set it per invoice. The template doesn't convert between currencies; it shows the amounts in the currency you enter.",[564,596,598],{"id":597},"what-do-i-legally-have-to-put-on-an-invoice","What do I legally have to put on an invoice?",[10,600,601],{},"It depends on where you and your customer are, and whether you're registered for tax. Seller and customer details, a unique number, dates, itemised amounts and any tax charged are a common baseline, but requirements vary by country, so check your local rules or ask an accountant.",[28,603,605],{"id":604},"make-your-first-invoice","Make your first invoice",[10,607,608,609,611],{},"Open the ",[14,610,17],{"href":16},", fill in your details and line items, and download the PDF. It's free, it takes a few minutes, and you don't need an account.",{"title":613,"searchDepth":614,"depth":614,"links":615},"",2,[616,617,618,619,620,621,622,623,624,632],{"id":30,"depth":614,"text":31},{"id":232,"depth":614,"text":233},{"id":284,"depth":614,"text":285},{"id":321,"depth":614,"text":322},{"id":377,"depth":614,"text":378},{"id":407,"depth":614,"text":408},{"id":440,"depth":614,"text":441},{"id":478,"depth":614,"text":479},{"id":561,"depth":614,"text":562,"children":625},[626,628,629,630,631],{"id":566,"depth":627,"text":567},3,{"id":573,"depth":627,"text":574},{"id":580,"depth":627,"text":581},{"id":590,"depth":627,"text":591},{"id":597,"depth":627,"text":598},{"id":604,"depth":614,"text":605},"A free invoice template you download as a PDF, with line totals, discount, tax and balance due worked out. Plus what to include and how to make them in bulk.","md",{"layout":636,"author":637,"featured":638,"publishedAt":639,"updatedAt":639,"image":640,"tags":641,"head":645},"blog","Bannx Team",false,"2026-11-05","\u002Fblog\u002Fcovers\u002Ffree-invoice-template.webp",[642,512,643,644],"tutorials","automation","bulk",{"meta":646},[647,650],{"name":648,"content":649},"robots","index, follow",{"name":651,"content":652},"keywords","free invoice template, invoice template pdf, invoice generator, automatic invoice generator, invoice template with totals, bulk invoice generator, invoice numbering, invoice due date",true,"\u002Fblog\u002Ffree-invoice-template",{"title":5,"description":633},"blog\u002Ffree-invoice-template","xwnrH3i61bckI0s4_bU-8Jz_nR6tzKi6hyMxYGQhd-o",[659,660,661,662,663,664,665,666,667,668,669,670,671],"i-ph:caret-down","i-ph:list","i-ph:caret-right","i-ph:arrow-left","i-ph:x-logo","i-ph:youtube-logo","i-ph:instagram-logo","i-ph:linkedin-logo","i-tabler:brand-producthunt","i-ph:desktop","i-ph:sun","i-ph:moon","i-ph:translate",1794678114054]